Prospect expenses claims

Members should be neither in or out of pocket while on Prospect business.

For most meetings* Prospect covers the actual costs incurred for accommodation, refreshments, travel by public transport, taxi fares, parking and sundries. Receipts must be provided.

On 30 September 2011 we issued guidance to branch secretaries about the rates that now apply across the union, rationalising the separate arrangements that previously applied in the Connect sector and the rest of Prospect. We ask members to use their common sense in claiming expenses bearing in mind two main principles: - members should be neither in or out of pocket while on Prospect business, and expenses are being paid from other members' subscriptions. 

Mileage rates

Car mileage is paid at the public transport rate used by Prospect at the time of the claim - currently 33p per mile, effective from Monday 14th May 2012( was previously 32p Thursday 27th January 2011 to 13th May 2012 (before that was previously 30p - valid Monday 24 May 2010 to 26 January 2011; prior to that it was 28p since 18 December 2008). A restriction applies that this should only be paid where it is necessary to drive because of the unavailability of public transport or within public transport costs.

If members use a company car or if they are in receipt of a car allowance then the rate payable to reimburse fuel costs should be 17p per mile. Members can also claim a passenger supplement of 2p per mile for the first passenger and 1p per mile for subsequent passengers.

Cyclists can claim 20p a mile if they use their bikes on union business. 

* A day subsistence rate is paid for some events such as Prospect national conference, TUC congress etc.

If you have any queries about what can be claimed please contact the Finance department at Prospect headquarters (020 7902 6600).